How To Make A Professional Email Address

How to create a professional email address? This is a very common question and a very important one.

How To Make A Professional Email Address

If you want to create a good impression on your clients or colleagues, then you need to take care of this very important detail.

While it can seem small, it actually makes a huge difference in how you, your brand, or your business is perceived. 

Email addresses are essential tools for communication. They allow us to send messages to other people without having to remember their phone numbers or physical addresses.

In addition, email addresses are often used to log into websites.

In this article, we will discuss how to make a professional, custom email address, and why it is important to do so. Read on for more! 

Why Is Making A Business Email Address Important? 

Making a professional business email address is important for numerous reasons. Let’s take a look at a few examples! 

1) You Are Building Your Brand Identity: When you make an email address that looks like a real person, it shows that you can communicate with others professionally.

It also gives off the idea that you’re someone who takes your work seriously. 

2) You Can Build Trust With Others: People trust professionals more than they do amateurs.

By making a professional-looking email address, you’re giving off the idea that you know what you’re doing and that you’re trustworthy.

3) You Can Get More Clients: The best way to get new customers is by word-of-mouth advertising.

If you have a website where potential customers can see that you have a professional-looking email address (and maybe even a professional-looking logo), you’ll be able to build up a reputation as a company that has great customer service.

How Can You Make A Business Email Address?

You can use the following tips to create a professional email:

Your Domain Name 

When it comes to making a professional email address, it is best to choose an appropriate domain name.  This will be the first step toward creating a professional email address.

It’s best to choose a short one that represents your business. For personal business ventures, such as job hunting, it is best to choose a professional email address that follows a first name / last name structure.

Now, there are many many people on the internet today. This means that it is unlikely you will get the name that you want for your business because most of them will already be taken.

Rest assured, there are still plenty of good names out there. 

It is still best to keep your domain name simple and try to follow different variants of the first name/ last name structure. You can even include your middle name or variant to try and find something original. 

You must make sure you choose something that best represents yourself or your brand. For example, if you own a dog grooming business, you might want to consider using, or, if you own a pet store, you could use

It is also wise to avoid using any numbers. Many people see an email address containing a number and deem it unreliable and untrustworthy, equating it to spam.

Many of these emails will get sent into their junk mail, which, as you can imagine, is very bad for business. 

Additionally, for the same reasons, you should avoid using any special characters or symbols, save these special characters for your email address. 

Often, you will have to pay for a domain name. However, if you don’t want to pay for your domain name, you can always find free ones online.

Several sites offer free domains, and you can find one that is perfect for you. 

Your Email Service Provider 

There are two ways you can set up your business email address once you have decided on your name. First, you can use a free service such as Gmail or Yahoo Mail.

However, if you want to start a business, then you should consider buying a web-hosting package that includes a business email address.

This makes it easier to communicate with clients and customers and allows you to make a strong start on your business email account.

If you choose the second option, it is best to set up your new business email by going through a hosting site and clicking on the “Email” button. 

Finalizing Your Business Email Account

How To Make A Professional Email Address

Your Email Client 

If you did happen to choose the latter option, then you will need to connect your business email to an email client.

This is because you will not be able to send messages from your business email until you do this. 

First, open your email, and locate the “set up mail client” button. Then, all you need to do is follow the simple steps and that’s it! It couldn’t be easier! 

Your Marketing Automation Software 

A small, final step in this process is making sure the marketing automation platform you use can access your email.

This is important because it allows you to automate sending messages to your contacts based on certain criteria. 

For instance, if you sell products, you may want to automatically send a newsletter every time someone buys something.

Or, if you run a blog, you may want to send out a welcome message when someone signs up for your mailing list. 

The great thing about marketing automation platforms is they give you a lot of flexibility in how you manage your contacts.

They will allow you to create custom campaigns and send them to specific groups of contacts at different times. 

And there you have it! Your professional, business email address is set up and ready to go! 

Final Thoughts 

Making a valid email address for your business is not easy. There are many pitfalls you can fall into in the process, such as including characters that should be reserved for a personal email address.

These mistakes can harm your business ventures because they make your email seem unreliable and untrustworthy. 

However, there are many professional email address ideas in this article that should help you create the perfect professional image!

The best thing to do is to follow a first name / last name structure, or something to that effect. 

Additionally, you should aim to use a web hosting package that includes professional email addresses.

While this is more costly than a free email host provider like Gmail, it is much easier to conduct your business ventures this way. 

Follow these steps, and you will have a full business email inbox in no time! 

Matthew Jacobs